AI for logistics and freight
Ultramarine Work rates and consolidates loads, drafts shipping papers, re-rates carrier invoices and assembles cargo claim packages. It reads the rate sheets, BOLs and shipment exports already in your folder.
Freight-audit-Q2.xlsxExample| PRO | Lane and freight | Billed ($) | Contract ($) | Variance ($) | Finding |
|---|---|---|---|---|---|
| 612-880917 | HOU-DAL, 2,140 lb, cl 70 | 412.38 | 412.38 | 0.00 | Matches the 72% discount and the fuel table. |
| 612-881203 | HOU-MEM, 4,800 lb, cl 85 | 1,126.40 | 988.15 | 138.25 | Rated at class 85, but the FAK provision rates classes 50 to 85 as class 70. |
| 612-881455 | HOU-OKC, 1,320 lb, cl 100 | 389.90 | 389.90 | 0.00 | Matches the agreement. |
| 612-881610 | HOU-ATL, 6,050 lb, cl 70 | 1,284.60 | 1,284.60 | 0.00 | The liftgate charge agrees with the BOL. |
| 612-881732 | HOU-SAT, 380 lb, cl 125 | 131.00 | 131.00 | 0.00 | Billed at the agreement’s absolute minimum charge. |
NoteDispute $138.25 on PRO 612-881203 under the FAK provision, and re-rate the carrier’s other class 85 bills this quarter.
Ask it for
“Cube out these 11 pallets at 1,350 lb each and compare our LTL and partial rates against a dedicated van for the Chicago run.”
Load-plan-CHI-July.xlsx“Draft the BOL, packing list and commercial invoice for a 40-foot container with 24 Euro pallets to Rotterdam on FCA Houston terms, Incoterms 2020.”
Rotterdam-export-docs.docx“Re-rate these 14 LTL invoices against our 2025 agreement and list every overcharge above $25 by PRO number.”
Freight-audit-Q2.xlsx“Build the cargo claim for the crushed aluminum sheets on PRO 612-881454, delivered short and damaged May 14, and attach the photos and the POD.”
Claim-PRO612881454.docx“Before I tender, vet the carrier in this packet. Confirm the MC is active on SAFER and the COI named insured matches the authority. Flag double-brokering tells.”
Carrier-vetting-MC1080045.docx“Settle load D-2213 for Carlos, 812 loaded miles and 96 deadhead at $0.62, 2.5 detention hours at $75, minus the $150 fuel advance.”
Settlement-D-2213.xlsx
Inside the Logistics & Transportation mode
Load consolidation and mode selection
Cubes the load, checks pallet positions against the 26-pallet van and compares LTL, partial and dedicated rates. Air uses DIM and chargeable weight.
Shipping documentation pack
Drafts the BOL, packing list, commercial invoice, certificate of origin and labels as one pack. The goods description matches across every document.
Logistics invoice audit
Re-rates carrier invoices against your agreement and checks NMFC class, billed weight, discounts, absolute minimums, the week’s fuel table and accessorials.
Freight claim filing
Assembles the OS&D claim letter with the PRO number, loss detail, amount demanded and exhibits, and logs each claim’s nine-month Carmack deadline.
Carrier vetting
Checks the MC and COI named insured against SAFER, reviews the BASIC printout in the packet and flags double-brokering tells before the load goes out.
Supply chain KPI scorecard
The scorecard applies each customer’s own OTIF, fill rate and perfect order definitions, and reconciles every figure to the source system.
Inventory accuracy and shrink
When the count doesn’t match the book, it reconciles cycle counts and receipts to the PO and ASN and splits vendor shortages from picking and receiving errors.
Deductions and chargeback disputes
Groups retailer deductions by reason code, tests each OTIF fine against ASN timestamps and drafts the dispute backup for APDP.
Distribution network and cost-to-serve
Compares DC footprints on landed cost and service by customer and channel before you commit to a redesign.
Landed cost and tariff exposure
Builds the duty stack in force on the entry date, MFN plus Section 301 and 232, then adds MPF, HMF, freight and brokerage. Totals come out by SKU and origin.
Tariff classification
Takes the HTS question through the GRIs and section notes, cites the CROSS rulings it relied on and drafts the binding ruling request.
Export classification and licensing
Sorts items that ship as EAR99 from those needing a specific ECCN, screens every party against OFAC and BIS lists and assembles the EEI data for AESDirect.
Truckload dispatch plan
Plans the week’s driver assignments inside hours of service and appointment windows, trims deadhead and builds driver settlements.
Fmcsa fleet compliance review
Audits your DQ files, annual MVR reviews, HOS exceptions, drug and alcohol program records and accident register against the FMCSA checklist.
Maintenance strategy and reliability
Matches PM intervals to failure history, tracks PM compliance and MTBF, and runs the lifecycle cost before the next tractor order.
Safety incidents and OSHA records
Prepares the 300 log entry, 301 form and 300A with TRIR and DART rates, and flags cases needing the 24-hour OSHA report. The recordability call stays with you.
Ghg inventory
For CDP requests and customer Scope 3 surveys, it calculates freight emissions per shipment under GLEC and ISO 14083.
Business case and capital allocation
Makes the NPV case for the second shunt truck or the new warehouse, with the assumptions operations will poke at.
Close variance and forecasting
Writes the flux commentary on freight cost per carton, updates the transportation budget and refreshes the rolling forecast.
Spend cube analysis
Classifies AP spend by lane, supplier and accessorial, and measures the freight bid against the stated baseline.
- Office skills
- Excel, Word, PowerPoint, PDF
- Tools
- Read, edit and write files, Search files, Run code, Search and read the web, View images
- Connectors
- SharePoint, Google Drive, Gmail, and additional custom connectors
- House style
- Your fonts, layouts and rules, on every file
How it works
- 1
Drop in the shipment folder
The rate agreement, carrier packets, BOLs and PODs, TMS shipment exports, carrier invoice PDFs and last year’s audit results, exactly as they come out of the systems and email.
- 2
Ask for the next piece of work
Ask it to re-rate the invoices against the contract, draft the claim letter with exhibits, check the carrier packet against FMCSA records or build the doc pack. Every line cites the term or file it came from.
- 3
You tender, file and certify
You verify each finding against the ratecon and BOL, decide what to dispute and what to pay, and file the claim yourself. Ultramarine Work never books the load, signs the shipping paper or submits the export filing.
Who it’s for
People who move freight by any mode for shippers, 3PLs, forwarders, brokers and carriers, from shipping coordinators and dispatchers to transportation and fleet managers.
Questions
Will it pick the final HTS code for the entry?
No, you and your broker make the classification decision. It works out the reasoning under the General Rules of Interpretation, lists the CROSS rulings it used and says what it could not settle, because you remain responsible for the ten-digit code on the entry.
Is our customer rate data and shipping data safe here?
Ultramarine Work changes files only in the project’s folder. When a request needs it, it can read files elsewhere on your computer, never passwords, keys or app data, and you can turn that off in settings. The model runs on Paper Instruments’ servers, so the content it works on is sent there to be processed. Paper Instruments is SOC 2 Type II, and our security and compliance details are on our compliance page.
Can it sign hazmat shipping papers and DG declarations?
No, only a hazmat-trained person signs. The shipping paper it drafts carries the basic description, technical name and 24-hour emergency response telephone number, and it flags missing emergency response information so you can certify the shipment yourself.