AI for warehouse operations
Ultramarine Work reads the WMS exports and spreadsheets in your site folder, builds the labor plan and the count reconciliation, audits the 3PL invoice, and drafts the OSHA 300 log entries.
Wk42-count-reconciliation.xlsxExample| SKU | Book | Count | Variance | Var % | Finding |
|---|---|---|---|---|---|
| 48812-BLK | 240 | 238 | −2 | −0.8% | Within the 2% tolerance, so post the adjustment. |
| 51207-GRY | 1,150 | 1,042 | −108 | −9.4% | The gap equals one full pallet of 108 from the Oct 15 receipt. |
| 60033-WHT | 86 | 88 | +2 | +2.3% | Two RMA 5521 returns were shelved before WMS receipt, so receive them. |
| 72140-NVY | 512 | 512 | 0 | 0.0% | Matches book, and no adjustment is needed. |
| 33918-RED | 64 | 63 | −1 | −1.6% | Within tolerance, but it is the third short count, so count it again next week. |
NoteRecount overflow R-02-04 before adjusting, because the receiving log shows that pallet staged there with no putaway scan.
Ask it for
“Build the labor plan for peak week, November 24 to 30, from the volume forecast and our standards by function, and show what breaks first at the 6 p.m. cutoffs.”
Peak-week-labor-plan.xlsx“Roster both shifts for the two weeks starting December 8 and flag every move that triggers a predictive scheduling premium.”
Dec-8-roster.xlsx“Project pallet positions for the January inventory build using the location master, with honeycombing in the drive-in lanes and flue space factored in.”
Jan-build-space-plan.xlsx“Reconcile the week 42 cycle counts to book, apply the 2% tolerance from our count SOP, and propose a root cause for each variance.”
Wk42-count-reconciliation.xlsx“Re-rate September’s invoice from Wrenhaven Logistics against the rate card in force and list pallet positions billed on days the storage report shows empty.”
Wrenhaven-3PL-audit-Sep.xlsx“Draft the shortage claim to the supplier on PO 47218 from this week’s OS&D reports, with counts against the ASN and the photos cited line by line.”
OSD-claim-PO47218.docx
Inside the Warehouse & Distribution Operations mode
Workload capacity and staffing model
Turns the forecast by function and your standards into hours, FTEs and flex shifts, and names the bottleneck before the shift starts.
Staff scheduling
Builds the roster and checks it for predictive scheduling notice and premiums, rest between shifts, breaks and daily or weekly overtime.
Slotting and space utilization
Projects storage on usable positions after honeycombing, clearances and flue space, then slots SKUs by pick velocity and cube.
Inventory accuracy and shrink
Works cycle count variances by root cause, ties receiving counts to the PO, ASN and BOL, and drafts the vendor claim.
Inventory policy and performance
Reviews aging, months of supply and stockouts, and gives you the numbers to defend safety stock, min/max and the excess disposition at the monthly review.
Logistics invoice audit
Checks carrier and 3PL bills against the contracted rate card, breaks out accessorials and storage counts, and flags each dispute with its filing window.
EHS audit and inspection
Ties each audit finding to the rule it breaches, from the three-year forklift certification cycle to rack damage limits, and tracks the corrective action.
Safety incidents and OSHA records
Sorts incident reports into candidates for the 300 log, drafts the 301s and computes TRIR and DART from the hours payroll actually shows.
Root cause analysis and CAPA
Runs the five-why on evidence from scan history and transaction logs, then checks after the season whether the fix held.
Operating metrics and reviews
Assembles the weekly site review pack with the misses, the causes and an owner for each action, straight from the exports.
Close variance and forecasting
Explains labor cost and volume variance against budget by function, and rolls the peak forecast forward when the order mix changes.
Business case and capital allocation
Puts the capital request for a racking bay, a conveyor or reach trucks into a payback case with the volumes and rates stated.
Supply chain KPI scorecard
Computes OTIF, fill rate and perfect order to each customer’s definition, with the date and tolerance rules tied to the WMS extract.
- Office skills
- Excel, Word, PowerPoint, PDF
- Tools
- Read, edit and write files, Search files, Run code, Search and read the web, View images
- Connectors
- SharePoint, Google Drive, Gmail, and additional custom connectors
- House style
- Your fonts, layouts and rules, on every file
How it works
- 1
Put the site files in one folder
Drop in last year’s labor plan, the standards book, WMS exports for volume and pick lines, the item and location masters, the carrier and 3PL rate card, count sheets, the count SOP, OS&D reports and incident forms, as your site keeps them.
- 2
Ask for the deliverable
You get the labor plan with hours by function, the overtime line and the bottleneck named. It re-rates the invoice line by line and attaches a dispute list. The count reconciliation ranks variances by the dollars at stake.
- 3
Review it as a lead would, then decide
It cites the export behind every number and notes what it could not reconcile. Recount any location behind a claim, check the rate card version it used, then decide what to post to the WMS, file with the carrier or send to the customer.
Who it’s for
People who run warehouses, distribution and fulfillment centers and 3PL sites, from shift supervisors and inventory control leads to site and regional managers.
Questions
Can it make the OSHA recordability call?
No, the recordability decision is yours. It sorts the incident forms, drafts the 300 and 301 entries with the case details, flags cases that look like severe-injury reports and computes TRIR and DART from the hours actually worked. Confirm every classification before the 300A summary goes up on the wall in February.
Who is accountable when its numbers are wrong?
You are the person who owns the numbers. Every figure cites the file it came from, and gaps come back noted instead of filled in. You review every file it touched before anything is posted, filed or sent, so an error surfaces at your desk rather than at the customer’s dock.
Will it check the roster against our scheduling laws and union contract?
It checks the roster against the rules you put in the folder: your state’s predictive scheduling notice period and premiums, the rest requirements and the union terms that apply to the site. Whether the roster complies is a call for you, HR or labor counsel, because the exemptions and waivers in those rules are a judgment call.
Is our warehouse and labor data confidential?
Ultramarine Work changes files only in the project’s folder. When a request needs it, it can read files elsewhere on your computer, never passwords, keys or app data, and you can turn that off in settings. The model runs on Paper Instruments’ servers, so the content it works on is sent there to be processed. Paper Instruments is SOC 2 Type II, and our security and compliance details are on our compliance page.