AI for EHS compliance
Ultramarine Work drafts the 300 log entries, written safety programs, exposure assessments and environmental reports your role runs on. It works from the files your site already keeps and cites the file behind each number.
Silica-exposure-assessment.docxExampleRespirable Crystalline Silica Exposure Assessment: Grinding Booth 2
1. Sampling results
Full-shift personal breathing-zone samples were taken on both Booth 2 operators with 10 mm nylon cyclones at 1.7 L/min and analyzed by XRD under NIOSH 7500. The 8-hour TWAs were 0.041 and 0.058 mg/m³. The higher result exceeds the OSHA PEL of 0.050 mg/m³, and both exceed the 0.025 mg/m³ action level and the ACGIH TLV.
2. Required controls
Under 29 CFR 1910.1053, the overexposure calls for engineering controls first, so the plan adds a downdraft table and wet grinding at Booth 2. Operators wear half-face respirators with P100 filters until resampling within three months shows results below the PEL. Both operators enter medical surveillance because they work above the action level 30 or more days a year.
CheckedPump calibrations before and after each run agree within 5%, so both samples are valid.
How it works
- 1
Gather the site file
Put in the injury reports and the 300 log, SDSs and equipment manuals, pump run sheets and lab reports. Add the permit files, audit notes, the written programs you have now and the findings from the last inspection.
- 2
Ask for the piece of work
Name the task, the limits and the deadline. The deliverable comes back as an Excel workbook with live formulas or a Word draft, notes where each figure came from, and flags what it could not find or reconcile instead of filling the gap.
- 3
Verify in the field, then decide
Walk the JHA or lockout procedure back to the machine, check the sampling math against the pump runs, and make the recordability call yourself. Ultramarine Work assembles the file and drafts the documents, and the signature stays with you.
Ask it for
“Work up the July 3 pallet-jack foot injury, six stitches and two days restricted duty, and tell me where it lands on the 300 log so I can check it.”
300-log-2025-update.xlsx“Draft the machine-specific lockout procedure for the case erector from the equipment manual and the maintenance notes, in our program format.”
LOTO-case-erector.docx“Turn the two respirable silica pump results, 0.041 and 0.058 mg/m3 as 8-hour TWAs, into an exposure assessment against the PEL and TLV, with controls.”
Silica-exposure-assessment.docx“Screen the proposal to replace the solvent parts washer with an aqueous unit for process safety, permit and EHS impacts, and build the MOC review package.”
MOC-parts-washer-change.docx“Fill out the December DMR for outfall 002 from the lab reports and flag every result against the permit limits, including the weekly BOD average.”
DMR-outfall-002-Dec.xlsx“Write the abatement certification letter for the citation, one block per item, and list the evidence to attach for willful, repeat and flagged serious items.”
Abatement-certification-letter.docx
Inside the Environment, Health & Safety (EHS) mode
Safety incidents and OSHA records
Takes each case through the 1904.7 questions, fills in the 301 and the log entries, and computes TRIR and DART rates on the 200,000-hour base.
Safety programs and hazard analysis
Builds the OSHA-required written programs, lockout, HazCom and confined space among them, and JHAs that apply the hierarchy of controls to every step.
EHS audit and inspection
Feed it your walkthrough notes and you get findings registers that cite the requirement breached, a corrective action tracker, and abatement certifications.
Exposure assessment report
Air sampling results are reported as 8-hour TWAs against the OSHA PEL, ACGIH TLV and NIOSH REL, with controls ranked by the hierarchy, engineering before PPE.
Management of change
Screens equipment, chemical and procedural changes for process safety, permit, reporting and EHS impacts, then assembles the pre-startup MOC package.
Environmental compliance reporting
Keeps the permit calendar, checks monitoring data against limits for the DMR, and runs the Tier II and TRI calculations from your inventory records.
Environmental permits and compliance plans
Drafts permit applications and the SWPPP, SPCC and similar plans, with the emission and discharge calculations and the applicability analysis attached.
Emergency action plan
Writes emergency action and fire prevention plans for 1910.38 and 1910.39: alarms, evacuation routes, employee accounting, critical shutdowns and drills.
Regulatory applicability and change
Reads a final rule or new permit against your current programs and lays out the thresholds, compliance dates and gaps in what your site actually does.
Root cause analysis and CAPA
Works the interviews and evidence through 5 Whys, fishbone or a similar method, and drafts CAPAs with owners, due dates and effectiveness checks.
- Office skills
- Excel, Word, PowerPoint, PDF
- Tools
- Read, edit and write files, Search files, Run code, Search and read the web, View images
- Connectors
- SharePoint, Google Drive, Gmail, and additional custom connectors
- House style
- Your fonts, layouts and rules, on every file
Who it’s for
Safety, occupational health and environmental compliance staff at sites and companies, from safety coordinators and industrial hygienists to EHS directors.
Questions
Does it decide whether a case is recordable?
No, the recordability call is yours. The agent works the 1904.7 logic for you and drafts the recordkeeping forms. It checks work-relatedness, then whether the case is new, then the criteria such as medical treatment beyond first aid, days away and restricted duty, and writes the 300 and 301 entries with its reasoning and the files behind each call. The log is your employer’s legal record, so the decision, and any later update to it, are yours.
Can we paste incident narratives with employee names into it?
You can, but paste only what the recordkeeping rules require you to keep, because the content is sent to Paper Instruments’ servers to be processed. For privacy concern cases, 1904.29 keeps the name off the 300 log and off the copies employees and their representatives see, and lets you generalize identifying descriptions. Redact the narrative before it goes in, or it leaves your control. Your duties are unchanged, including the 30-year record retention under 1910.1020.
How does it avoid inventing OSHA citations?
Its skills tell it to name the file or standard it relied on for each statement and to flag what it could not confirm. It can also read the pages you point it to, so a claim about 1910.147 can sit next to the text. Any model can still produce a citation that does not exist or a rule that was superseded, and AI-drafted procedures have handed concrete crews dust masks for silica work. Whatever the draft cites has to be checked against its source before it goes out.
Who is accountable if it drafts a bad lockout procedure?
Accountability stays with your employer, the same as when a consultant drafts it. The tool changing who writes the first draft does not change that, and surveys keep finding AI-drafted documents going into use without a competent person’s review. That review should sit with someone who knows the machine, its energy sources and the site, and it should be documented, because the person who signs the procedure has to defend it in an enforcement interview.
Where does our EHS data go?
Ultramarine Work changes files only in the project’s folder. When a request needs it, it can read files elsewhere on your computer, never passwords, keys or app data, and you can turn that off in settings. The model runs on Paper Instruments’ servers, so the content it works on is sent there to be processed. Paper Instruments is SOC 2 Type II, and our security and compliance details are on our compliance page.