AI for construction project managers
It prices change orders under the contract’s changes clause, builds the G702 and G703 with retainage, levels sub bids and checks the schedule update, all from the files already in your job folder.
Pay-app-14-G703.xlsxExample| Item | Scheduled value | Completed to date | % (G÷C) | Retainage 10% | Waiver, pay app 13 |
|---|---|---|---|---|---|
| 03 3000 Concrete | 1,486,000 | 1,486,000 | 100.0% | 148,600 | Received |
| 04 2200 Masonry | 612,400 | 459,300 | 75.0% | 45,930 | Received |
| 09 2900 Gypsum board | 1,138,000 | 512,100 | 45.0% | 51,210 | Missing |
| 23 0000 HVAC | 2,940,000 | 1,617,000 | 55.0% | 161,700 | Received |
| 26 0000 Electrical | 2,215,000 | 1,107,500 | 50.0% | 110,750 | Received |
NoteSummit Interiors has not sent its unconditional waiver for pay app 13, which the owner requires before it releases this draw.
Ask it for
“Build pay application 14 for the Cushing Medical Pavilion from the schedule of values, carry 10% retainage, and name the subs missing unconditional waivers.”
Pay-app-14-G703.xlsx“Price change order 042 for the added CMU wall on level 2 from the sub quotes and field hours. Apply the allowed markups and check the notice date.”
CO-042-pricing.xlsx“Level the three drywall bids against the scope sheet, plug the firestopping and hoisting exclusions with our estimate, and show raw totals beside leveled ones.”
Drywall-bid-tab.xlsx“Set up the submittal register for spec sections 08 44 13 and 07 42 13 in the manual, and give every item a need-by date and the paragraph it came from.”
Submittal-register.xlsx“Draft a job hazard analysis for the trench and shoring work in the north parking lot that applies the hierarchy of controls, with a foreman sign-off block.”
JHA-trench-shoring.docx“Redline the Kestrel Mechanical subcontract. Mark every pay-if-paid, no-damage-for-delay and broad-form indemnity clause, and draft a counterproposal for each.”
Subcontract-redline.pdf
Inside the Construction Project Management mode
Change order pricing
A change event goes in and a priced CO comes out, built up from sub quotes and field hours at the markups the contract allows, with the notice deadline checked.
AIA pay applications and retainage
Fills the continuation sheet line by line from the schedule of values, carries the retainage both ways, and names the subs whose lien waivers are missing.
Project budget and cost forecast
The monthly cost report comes together by cost code, with commitments, actuals, cost to complete, EAC and fee burn, and every variance has a source behind it.
Construction administration
Each row of the submittal register cites the spec book paragraph that required the item, and the RFI log stays current on ball in court.
Project schedule
Writes a logic-linked schedule with a WBS the super can run crews from, baselines it, and statuses each update without breaking the logic.
Schedule health and delay analysis
Runs the 14-point style tests on each update, then builds the fragnet and measures the slip when a time extension request calls for it.
Bid tabulation and leveling
Levels subcontractor bids against the scope sheet, plugs the exclusions with estimated values, and prices alternates and unit prices at the expected quantities.
Certificate of insurance tracking
Before mobilization, it checks each COI against the subcontract’s insurance article and flags missing endorsements, short limits and expirations.
Safety programs and hazard analysis
Drafts the site-specific safety plan and job hazard analyses, with the controls ordered from elimination down through engineering and PPE.
Safety incidents and OSHA records
Takes a field injury through the report and the 300 and 301 entries, computes TRIR and DART, and leaves the recordability call to your safety team.
Contract drafting and redlining
Redlines subcontracts and writes the issues list, with a position on every flow-down, indemnity, pay-if-paid and no-damage-for-delay clause.
- Office skills
- Excel, Word, PowerPoint, PDF
- Tools
- Read, edit and write files, Search files, Run code, Search and read the web, View images
- Connectors
- SharePoint, Google Drive, Gmail, and additional custom connectors
- House style
- Your fonts, layouts and rules, on every file
How it works
- 1
Put the job folder together
That means the owner contract and spec book, the schedule of values, subcontract bids and drafts, P6 or Excel schedule exports, submittal packages, daily logs and the subs’ COIs, filed the way document control already keeps them.
- 2
Ask for the piece in front of you
What comes back is the G703 with retainage computed on every line, the change order priced under the changes clause with the allowed markups, or the bid tab with the exclusions plugged. Every number traces back to the file it came from.
- 3
Review it line by line
Follow each line to the quote, invoice or daily log that supports it, confirm notice dates, and make the calls on substitutions and recordability. The pay application and CO responses go out only after your review.
Who it’s for
Construction project managers and engineers, superintendents and foremen, document control coordinators, project executives and owner's representatives.
Questions
Will it invent ASTM designations and spec requirements that don’t exist?
No, it is not supposed to invent anything. When it cannot trace something, it says so instead of guessing, and it cites the source file for every number and statement it uses. A spec reference points to the paragraph or drawing it came from, so you check the reference against the manual. You review every file it touched before anything goes to the architect.
Can it price a change order without knowing our subs’ negotiated rates?
Yes, it builds the price from the documents in the folder, including the subcontract quotes, field hours, equipment logs and the contract’s unit prices and markup terms. Where a rate is missing, it flags the gap instead of filling it, so the negotiation over that rate stays between you and the sub.
Where does our project data go?
Ultramarine Work changes files only in the project’s folder. When a request needs it, it can read files elsewhere on your computer, never passwords, keys or app data, and you can turn that off in settings. The model runs on Paper Instruments’ servers, so the content it works on is sent there to be processed. Paper Instruments is SOC 2 Type II, and our security and compliance details are on our compliance page.